Please read these terms carefully before using our services

1. Acceptance of Terms

By accessing or using a3innovations.in, HuaKya, InOutRegister, Phirti, or any related A3 Innovations service, you agree to these Terms and our Privacy Policy. If you do not agree, do not use the services.

If you use a product on behalf of an organization, you represent that you have authority to bind that organization, and “you” includes that organization.

We may update these Terms from time to time. The “Last updated” date will change when we do. Continued use after a change constitutes acceptance of the updated Terms, except where a separate signed contract says otherwise.

2. Our Services

A3 Innovations provides:

• HuaKya — a hosted team task and accountability product (assign, supervise, finish), including chat, attachments, company workspaces, notifications, search, and optional Field Duty / location-related features where enabled
• InOutRegister — a hosted inward/outward physical document register for businesses (not employee attendance tracking)
• Phirti — a hosted field-duty tracking product for teams, including on-duty location, check-ins, expenses, meetings, and manager maps
• Company website — information, contact/demo requests, and links to our products
• Professional services — consulting, custom software, cloud, or related work, which if purchased are governed by a separate statement of work or service agreement in addition to these Terms

We may modify, suspend, or discontinue features with reasonable notice where practical. Free plans may have usage limits (for example, number of tasks, members, companies, or documents).

3. Accounts and Workspaces

• You must provide accurate information and keep your login secure (including OTP SMS, email, Google, or Apple credentials)
• HuaKya and Phirti use company workspaces with roles such as owner, supervisor, and member. Owners are responsible for who they invite and what those people can see
• InOutRegister accounts typically own the companies and document registers created in that account
• You must be at least 18 years old, or the age of majority in your place of residence if higher, to create an account. Workplace products are for adults in an employment or contractor relationship, not for children
• We may refuse, suspend, or delete accounts that violate these Terms, create security risk, or appear fraudulent

4. Product-Specific Rules

HuaKya

You must use HuaKya only for legitimate workplace or team coordination. You are responsible for content you post (tasks, chats, files, contacts you share). Owners/supervisors may access workspace content as part of the product design. Do not use invites or SMS to spam people who have no relationship to your organization.

InOutRegister

You are responsible for the accuracy and lawfulness of document records and images you store, and for any email export destinations you configure. Do not upload content you do not have rights to process.

Phirti

Phirti collects precise location while members are on duty, which may include background location and live sharing with authorized owners/supervisors. Organizations must:

• Inform staff that location and duty activity are tracked for work purposes
• Use tracking only for legitimate operational needs and in line with applicable employment and privacy law
• Not use the product to covertly monitor people or to collect location when it is not needed for duty

Members should start/end duty honestly. Attempts to spoof location or undermine integrity checks may result in flags visible to the organization and/or account action by us.

5. User Obligations

You agree to:

• Use the services only for lawful purposes
• Not upload malware or attempt unauthorized access
• Not interfere with or overload our systems
• Respect others’ intellectual property and privacy
• Not reverse engineer the apps except as allowed by law
• Obtain any consents required for personal data you enter (employees, invitees, meeting contacts, document parties, export recipients)
• Comply with Apple App Store and Google Play rules when you download or pay through those stores
• Not scrape, bulk-export, or use bots except through features we provide
• Not impersonate others, harvest contacts for unrelated marketing, or use the services to stalk, harass, or discriminate unlawfully
• Not use the services for emergency response, life-support, aviation, medical diagnosis, or other high-risk activities where failure could cause death, personal injury, or severe environmental or property damage
• Not remove proprietary notices or use our marks except as needed to identify the product internally

6. Your Content and License

You retain ownership of content you submit (tasks, chats, documents, photos, location traces, company names, and similar). You grant A3 Innovations a worldwide, non-exclusive license to host, process, display, backup, and transmit that content solely to operate and improve the services, provide support, and as otherwise described in the Privacy Policy.

Workspace owners grant us the right to process member and third-party data they instruct us to store. If you delete an account, shared workspace records may remain under the owner’s control as described in the Privacy Policy.

If you send feedback, ideas, or suggestions, we may use them without restriction or compensation, and you waive claims that we must treat them as confidential except where a separate NDA applies.

For organization customers, we process workspace personal data as a processor according to the Privacy Policy and these Terms. A separate data-processing addendum applies only if we sign one with you.

7. Intellectual Property

The apps, websites, software, branding, and documentation are owned by A3 Innovations or its licensors. You receive a limited, revocable, non-transferable license to use the products for your internal business or personal use in accordance with these Terms and your plan. You may not copy, resell, or create derivative works of our software except as we expressly allow.

Custom deliverables under a separate consulting agreement are governed by that agreement.

8. Subscriptions, Payments, and Refunds

App subscriptions (HuaKya Premium, InOutRegister Pro, Phirti Premium):

• Paid plans are billed through the Apple App Store or Google Play as in-app purchases. Their payment terms, taxes, and refund rules apply
• Subscriptions may auto-renew until cancelled in your store account settings. Deleting the app does not cancel a store subscription
• Pricing, trial limits, and complimentary periods are shown in-app or on product sites and may change for new purchases
• The organization owner is typically responsible for paying for a company workspace plan
• Apple users may also be subject to Apple’s standard EULA for licensed applications where presented in-app

Website consulting / custom projects: fees, invoices, and refunds are as stated in the applicable proposal, invoice, or our Refund Policy, unless we agree otherwise in writing.

Store-billed app fees are not “consulting invoices.” Refund requests for IAP should generally be made through Apple or Google, except where we are required or able to assist.

Prices may include or exclude taxes as shown by the store or invoice. You are responsible for taxes not collected by Apple, Google, or us. Failed payments, chargebacks, or abuse of trials may lead to suspension.

9. SMS, Email, and Notifications

By using phone login or invite features, you consent to receive OTP, invite, and service SMS. By enabling reports, exports, or push notifications, you consent to those messages. Standard carrier or data rates may apply. You can disable push in device settings; OTP SMS is required to sign in to phone-based products.

10. Availability, Support, Beta, and Force Majeure

We aim for reliable service but do not guarantee uninterrupted availability, error-free maps, or real-time location. Features may depend on third parties (cloud, SMS, maps, stores, carriers). Support is provided on a commercially reasonable basis via the contact channels we publish. We have no obligation to provide phone support, on-site support, or specific uptime unless a paid professional-services contract says so.

Beta, preview, or experimental features (including new Field Duty capabilities) may change or be withdrawn and are provided without additional warranties.

We are not liable for delay or failure caused by events beyond our reasonable control, including outages of Apple, Google, Firebase, SMS, maps, internet, power, labor disputes, epidemic, government action, or natural disaster.

11. Disclaimers

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE” TO THE MAXIMUM EXTENT PERMITTED BY LAW. WE DISCLAIM IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

We do not warrant that location data, maps, duty logs, document registers, or task records are complete, timely, or error-free, or that they are suitable as the sole basis for employment, payroll, legal, safety, insurance, or disciplinary decisions. The apps are not emergency, SOS, or public-safety systems. You remain responsible for operational, HR, tax, and compliance judgments and for independent verification of records.

Third-party sites, maps, WhatsApp, and storefronts are not under our control.

12. Limitation of Liability

To the maximum extent permitted by law, A3 Innovations and its affiliates, officers, and employees shall not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or any loss of profits, revenue, data, goodwill, or business, arising from your use of the services, even if advised of the possibility.

Our total liability for claims arising from a product or website use shall not exceed the greater of (a) the amounts you paid us for that product in the twelve months before the claim (excluding amounts paid to Apple or Google that we do not receive), or (b) INR 10,000, except where liability cannot be limited by law (for example, proven fraud, willful misconduct, or death/personal injury caused by negligence where such a limit is unenforceable).

Where permitted, you must bring any claim within one (1) year after it arose, or it is permanently barred. Nothing in these Terms excludes liability or consumer rights that cannot be excluded under Indian law (including applicable Consumer Protection Act rights) or other mandatory law.

13. Indemnification

You agree to indemnify, defend, and hold harmless A3 Innovations, its officers, employees, and agents from claims, damages, losses, regulatory fines reasonably resulting from your misuse, and reasonable legal fees arising from:

• Your content or data (including employee, invitee, or document-party data)
• Your use of location tracking or workplace monitoring without required notices or lawful basis
• Your violation of these Terms or of third-party rights
• Your misuse of SMS, email export, or invitation features
• Employment, wage, or privacy disputes between you and your staff or contractors in connection with the products

14. Termination

You may stop using the services and delete your account where the product allows. We may suspend or terminate access immediately for breach, legal risk, non-payment, security incidents, or harm to other users. Upon termination, your license ends. We may delete or restrict data as described in the Privacy Policy, subject to legal holds.

Sections that by nature should survive (including IP, your content license for residual copies, payment already due, disclaimers, liability limits, indemnity, governing law, and this survival clause) survive termination.

15. Apple App Store and Google Play

If you download an app from Apple, these additional terms apply to the licensed application: the agreement is between you and A3 Innovations, not Apple. Apple has no obligation to provide maintenance or support. In the event of a failure to conform to any applicable warranty (if any cannot be disclaimed), you may notify Apple for a refund of the purchase price to the maximum extent Apple’s terms allow, and Apple will have no other warranty obligation. Apple is not responsible for addressing claims relating to the app or your possession and use of it, including product-liability, regulatory, consumer-protection, or IP claims. Apple and its subsidiaries are third-party beneficiaries of these Terms and may enforce them against you. You represent you are not in a country subject to a US or Indian government embargo and are not on a prohibited-party list.

Google Play licensed applications are also subject to Google’s terms. In a conflict between store terms and these Terms about payment, refunds, or license grant from the store, the store terms control for that purchase.

16. Governing Law and Disputes

These Terms are governed by the laws of India, without regard to conflict-of-law rules. Subject to mandatory consumer or employment protections, courts in India shall have exclusive jurisdiction, except that we may seek injunctive or equitable relief in any venue to protect our IP, confidential information, or the security of the services, and except for disputes that must be handled by Apple or Google under their store terms.

Before filing a claim (other than for injunctive relief), you agree to try to resolve the dispute informally by emailing us and allowing 30 days for a response.

17. Export, Sanctions, and Professional Services

You will not use the services in violation of export-control or sanctions laws applicable to you or to us. If a signed statement of work, NDA, or order form exists for professional services, that document controls for that engagement if it conflicts with these Terms; these Terms still govern the apps and websites.

18. Notices and General

We may give notices by email, in-app message, or posting on the website. You consent to electronic communications. If a provision is unenforceable, the rest remains in effect. Failure to enforce a provision is not a waiver. These Terms, the Privacy Policy, Cookie Policy where relevant, store terms, and any written order for professional services are the entire agreement for the relevant service. You may not assign these Terms without our consent; we may assign them in connection with a merger, financing, or sale of assets. Headings are for convenience only.

19. Contact

Questions about these Terms: